Maintenance & preparation of Statutory Registers

 Preparation and Maintenance of Statutory Registers

The Statutory Registers comprise specific records of the Company’s Directors, Shareholders/Members, Loans & Guarantees, Deposits, Shares, etc. These registers are kept at the registered office of the Company.

As per the Companies Act 2013, all businesses are required to maintain and update their records. The company should keep accurate documents and statements that depict the organization’s state of affairs at its registered office for each financial year, including all its subsidiaries and other locations.


The law mandates the recording of transactions at the company’s registered office and branches, which should be maintained on an accrual basis, using a double-entry bookkeeping system. Most businesses maintain their statutory registers in a loose-leaf binder or bound book. However, they can be maintained in any format such as a computer record. The Companies Act 2013 necessitates that every company submits these records to the Registrar of Companies (ROC) within specific timelines and pay the prescribed fees.

Any member, debenture holder, other security holders, beneficial owner, or other persons may extract information from any register, index, or return without payment of any fee or demand a copy of any such register, entries therein, or return upon payment of any fees as may be prescribed.

Registers to be maintained under the Companies Act, 2013

1. Register of Members

All companies are obligated to maintain the following registers for their members:

  • A register of members separately for equity shares and preference shares.
  • A register for debenture holders.
  • A register for other security holders. 
Each register should include a name index. If a company does not have a share capital, the register of members should include the following information for each member:
  • Name, address, email, PAN, UIN, CIN, Occupation, Nationality, Name of the Father/Mother/Spouse,
  • Date of commencement of the membership,
  • Date of termination of membership,
  • Any other details as required.

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